The sender’s data must be written on the back side of the envelope (which must be closed and glued), while the recipient’s data must be entered on the front side. The completed envelope is ready to be posted and sent to you. But let’s take a closer look, with practical examples, where and how these data should be entered.

Fill in an envelope: the backside

To fill out an envelope from the letter you need to write the data on both sides of the envelope. The back side of the envelope is the one that must be closed and sealed, with the typical flap to be glued. I’ll tell you more about it here Just on the fin surface is written the address of the sender, that is, those who want to send the letter. To fill in the envelope, the return address must include :

  • Name and surname of the person sending the letter
  • Living address
  • ZIP code
  • Country and province code

Or you can write the sender‘s address in three different lines, starting from top to bottom. It is important to write the sender data without errors for two reasons. The first reason is that whoever receives the letter will be able to read them and immediately know who sent them the letter and where it came from. The second reason is that, if the postal service fails to deliver the letter to the recipient, it will return it to the sender’s address.

Fill in an envelope: the front side

Once the back side of the envelope has been filled in with the sender’s details, the recipient’s details must be entered. The address of the recipient must be written on the front side, where the stamp must also be applied. To fill in an envelope correctly, the front side must necessarily contain the following elements:

  • Postage stamp (applied top right)
  • Possible priority mail stamp (top left)
  • Full address of the recipient (written at the bottom right)

In the image below you can see exactly where to put the stamp and where to write the recipient’s address on the envelope. The address of the recipient must be as complete as possible and contain as accurate information as possible to facilitate the delivery of the letter.

  • Name and surname of the recipient
  • Full address (street name, house number, postcode, town name, province code)
  • Country in which the recipient is located (if abroad)
  • Headings and titles
  • Additional information (building name or number, interior, staircase)
  • Telephone number

Classic heading, titles, and positions, confidentiality: to whom the letter is addressed

To fill in an envelope, it is advisable to correctly use the header, courtesy formulas and titles to be written on the envelope. These serve to make the letter evident to whom the letter is addressed, to do so appropriately, and to show the degree of officiality and confidentiality of the correspondence.

Classic header

For letters sent to people other than family and friends. It is good practice to precede the recipient’s name with the header. If you want to know more in detail you can read the tutorial that I just linked to you and which explains in detail. This is because we turn to these people for reasons that can be commercial, work, legal, bureaucratic, etc. Let’s see some practical examples of headers. When a company sends a letter and addresses a customer, it usually precedes the recipient’s name:

  • Dear / Dear / Dear (if directed to man or woman)
  • Dear (if directed to a company)

This is the classic header. Which alone can be sufficient to “head” (ie to attribute ownership of the letter). To the recipient, we are indicating in the envelope. This standard header is sufficient to indicate to who we are sending the letter.

Strictly reserved

If the envelope contains very personal or sensitive information. You can write the abbreviation “strictly confidential” or “personal” at the bottom right under the address of the recipient.

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